This article will walk you through creating and updating an existing special pricing agreement (SPA). New SPAs are created by enrolling a distributor support contract (DSC) with a customer pricing contract (CPC). You can learn how to update and manage DSC customer enrollment here; learn how to update and manage CPC distributor enrollment here.
This article will cover the following:
The details of a SPA are contained in a number of tabs outlined below. In addition to these tabs, you will find actions and period navigation outlined below.
While within a SPA you will always see the three parties of the agreement, manufacturer, distributor, and customer, whether this is a specific customer or any customer, as shown below. For each of these parts, you will be able to review the DSC and CPC using the view links in the header area.
Under the 3 dot menu in the top right of a SPA, you can:
When a contract has multiple periods, you will be able to step through each one to the latest version. This navigation will appear at the bottom right of the page.
The PDF tab will allow you to review a summary of the SPA information you configure. This document can be shared with your collaborators (i.e., the distributor or manufacturer you are forming the SPA within Enable, learn more when editing SPA details here. Alternatively, you can manually download and share the SPA PDF with the Download PDF button.
Please see the sections below if you wish to change any of the information in the PDF.
The images demonstrate a SPA which doesn't specify end customer pricing and one which does.
The details tab within the SPA has three sections, a special pricing agreement contract section that contains basic information and settings (learn more below), a pricing mechanism section, and a support mechanism section which will change depending on which mechanism is specified in the contracts being enrolled.
You can edit the following fields unless stated otherwise, default values will be inherited from the DSC and CPC (if used):
Both the Pricing mechanism and Support mechanism sections require only a simple amount of configuration depending on the delivery type settings of the contract(s) used to create the SPA. The pricing mechanism information will inherit from the CPC; learn about setting CPC details here. Similarly, the Support mechanism will inherit its configuration based on the DSC; learn about setting DSC details here.
If the distributor support contract template did not specify the end customer pricing (see creating a new template to learn more), you would not have a pricing mechanism section. The below information will only apply to the support mechanism information.
If both DSC and CPC have direct and distributor delivery selected under delivery type, then for each mechanism, you can:
The values set in steps 1 and 2 will persist in the products tab; learn about updating SPA product settings here.
The products available for selection in the SPA will be those included within the parent template, and constituent contracts. If your SPA requires products not included in the parent contract(s), you must create a SPA from other contracts.
Products can be selected using product groups or product categories but not both; this is the same as when selecting products on other contracts and templates. Please see this template product selection guide for more information on selecting products.
Once you have made your SPA product selection, you will see additional columns to set pricing and support values for distributor delivery (Column name: distributor deliver) and direct delivery (column name: direct). The delivery type values will be grouped by pricing and support mechanism labels. Below you can see the pricing and support mechanisms which you can edit the values for:
Customer pricing mechanisms
Distributor support mechanisms
For each of the delivery type columns and quantity limit (if selected in the details tab), you will be able to type directly onto the row the values for distributor and direct delivery.
Any adjusted values will be darker than any defaults inherited from the details tab. Furthermore, all edits always overwrite the default defined on the details tab. Edits to indirectly selected products always overwrite an edit made to the product group or category.
A SPA is either all branches included in the distributor support contract, or you can limit the SPA to only a subset. You can manage these via the Branches tab. The selection of branches is similar to directly selecting products on a template; see here. This includes:
If there are branches missing from this list you may need to update the DSC version or create a new DSC and a new SPA will need to be created; by raising a support ticket here our team can help guide you through the steps needed to make these changes.
If the distributor has new branches added during the course of the SPA, these will be in the SPA if the select all option was used. If you encounter any issues, please reach out to our support team here.
The rebate interactions functionality allows you to connect program lines, from Trading programs. This requires you to track your rebate programs within Enable. If you wish to learn more, please reach out to our support team here.
This section will demonstrate how you update and manage a SPA. During the lifetime of the contract, you may encounter errors in setup, contract renewals, and renegotiations. Enable allows you to manage all these scenarios and more with versioning by creating new versions, renewing contracts, and splitting contracts. You can learn about these different actions here. This article will walk you through each versioning action.
The process is the same whether you want to review a different period or change the version.
From the history tab, you can review all periods and versions within the period section of the page (on the left-hand side). Clicking on a different period or version will change the details shown on the right-hand side of the page but will not switch the SPA in other tabs to this version or period (i.e., to review details, products, branches, etc.). To switch all SPA data to a different version or period, allowing you to review the details, approval, products, branches, etc., you will need to:
tip: before clicking on the icon in step 2, take note of the period and version number in the name for step 4.
New versions are used to fix erroneous setups, adjust terms, etc. Please note a new version will re-calculate support of all eligible transactions. A new version will apply changes retrospectively which will update calculations already made. Learn more about contract versioning concepts here. To create a new version from the history tab:
Once the new version is created, you will be navigated to the details tab of the new version. You can review the version on the ID field. This new period will be in a Draft approval status and can be edited.
Your new period SPA will now be ready to use. If you encounter issues with any of the steps above, please reach out to our support team here.
Renewals are the best way to extend the active time of your SPA. Learn more about contract versioning concepts here. When you renew, you can make adjustments without affecting the previous period's claims.
Once the new period is created, you will be navigated to the details tab of the new period. You can review the version on the ID field. This new period will be in a Draft approval status and can be edited.
Splits allow you to create non-retrospective changes part-way through a SPA’s active period. You may wish to use a split in reaction to a renegotiation, sudden pricing change, etc. Learn more about contract versioning concepts here. To create a split from the history tab:
You will be automatically navigated to the details page of the version created in 4a. At this point, it is recommended you return to the history page and review your latest two periods. Both of these will need to be updated and approved. From the history page:
If you encounter issues with any of the steps above, please reach out to our support team here.
Under the notes and documents tab, you can add text, supporting documents and files. This highly flexible feature allows you to add terms and conditions, payment conditions or any other information you want to capture within the contract PDF.
To create a new note:
Documents and files can be uploaded in the documents section.
Existing notes and documents can not be edited after a contract has been approved.
The Notes you add appear on the PDF under the notes heading in chronological order you can see each header and text input separated by a dividing line.
Within the notes and documents tab you can review who added each note to the contract and when.