Rebate management for finance teams - Enable

Account for every commercial deal and rebate agreement

Deal types

With its comprehensive and unrivaled set of deal mechanisms, you'd find it hard to put together a business deal that cannot be represented in DealTrack. With over 3,000 manufacturer and supplier deals already represented on the system, clients throughout the world rely on DealTrack to ensure they're getting the best deal possible for their business.

Deal types

Currency

Whatever currency you're dealing with, DealTrack has you covered. It can create and calculate deals regardless of the medium of exchange.

Unit of measure conversion

Different units of measure are no problem for DealTrack. It creates deals in any unit of measure and manages conversion factors on a per-deal basis.

Data integration

Using our standard data interfaces, DealTrack imports suppliers, customers, products, branches and purchase or sales invoices or goods receipts on a set frequency. Typically daily.

Turnover and earnings submission

Partners can submit their turnover and earnings within the trading partner portal through partner turnover and earnings submission functionality.

Selection rules

Whether it's products, branch locations or any other relevant deal-impacting item, DealTrack's powerful selection rules allow them be included or excluded from each deal based on rules that you can simply click and create, with new products or locations automatically added to the deal.

Selection rules

Introducing real time reporting on deal and rebate

Deal earnings report

Deal-by-deal rebate earnings.

Daily earnings report

Rebate earnings for a selected supplier expressed per time period and, optionally, per deal.

Turnover report

A report of the turnover data present in DealTrack for a selected supplier.

Audit log

DealTrack ensures you have a record every step of the way by keeping an ‘activity log’ of key user actions. Certain authorized users will be given admin user accounts while admin users can access the activity log and control user access permissions. The activity log also captures historic versions of the scheme PDF at the point of sign-off.

The most complete cash management capability: Report, collect and allocate deal money

Cash collection

DealTrack's cash module functionality allows you to record and track payments received from suppliers against DealTrack-calculated deal earnings. The cash module is supplied with the following set of standard reports:

Debtors report

A summary of the due and overdue rebate, grouped into aged time periods.

Payment allocation report

An overview of earnings, receipts, adjustments and resulting balance per deal line with one deal line per payment frequency period for a deal.

Payment history report

A log of receipts, allocations and adjustments.

Payment history report

No more surprises: objectifying deals and rebates

Margin warnings

In situations where a distributor has pricing support from a manufacturer, this facility allows the distributor to check the absolute margin of sales orders as they are placed (taking manufacturer support into account), and so highlighting incorrect selling prices and ensuring that all margin support deals are registered in the system ready for invoicing.

Year on year reporting

Review spend and rebate performance for the current year vs. previous year, vs. forecast for the full year as well as reviewing actuals so far.

Performance tracking

While many companies still track performance of deals manually at year end or at best quarterly, DealTrack offers a daily dashboard of deal performance which ensures you always have your finger on the pulse of your business. This next level of tracking enhances the performance of purchasing and sales teams by enabling them to make trading decisions far more frequently and proactively using dashboards for a range of job roles and seniority levels.

Performance tracking

The most feature comprehensive system available today

Standard rebates & overriders

Provides a buyer with visibility of rebate earnings from deals linked to purchase volume or value. Rebates may earn across all purchases or be limited to specific products.

Growth & bonus rebates

Allows a buyer to track rebate earnings from volume or value growth, or achievement of a target threshold.

Margin support contracts

Allows a distributor to calculate revenue required from suppliers where margin support contracts are in place for specific customers and/or specific products.

Volume and value discounts

Allows rebate earnings from both volume-based and value-based deals to be calculated and tracked.

Tiered discount rates

Allows rebate earnings from volume and value deals that have a tiered rate to be calculated accurately and reliably.

Global & local contracts

Allows multi-branch or multi-company organizations (such as buying groups) to calculate and track rebate earnings from complex deals that are based on aggregated group purchases or where different units in the organization earn different rebate rates

Manufacturer & distributor contracts

Allows an 'end user' organization to differentiate between off-invoice discounts offered by distributors and rebates paid retrospectively by manufacturers and brand owners of the products used.

Net / Net-Net price analysis

Provides a buyer with up-to-date visibility of Net (of distributor discount) and Net-Net (of distributor discount and manufacturer rebate) pricing.

Sales & purchase transaction integration

Allows rebates to be calculated automatically from raw sales and/or purchase transactions accumulating in sales and purchase order processing systems. Sales can be based on sales orders or invoices, and purchases can be based on purchase orders or goods received.

Supplier statements

Automatically compiled data reports in support of supplier invoices.

Statement schedules

Allocate deals to an automated invoicing schedule, allowing multiple.

Supplier invoice generation

Automatically produced invoices to suppliers for rebate earnings.

Internal & external contract sign-off

Allow suppliers to view relevant information online. Have deals authorized and signed off online. A configurable rules engine routes each deal based on its contract value. Invite suppliers to login to review and sign-off deals as well.

Internal & external contract sign-off
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