Integrating rebate management software with ERP systems - Enable
Most modern ERP systems have the capability to manage simple rebate agreements, such as deals earning rebate amounts that are either fixed or a percentage of total spend. But many wholesalers, distributors, merchants, buying groups and retailers negotiate complex agreements that cannot be accommodated by core ERP software, which is where DealTrack comes in.
There are many other reasons why organisations increasingly prefer a ‘best of breed’ rebate management system such as DealTrack, as follows:
- They have multiple ERP systems across their group. Rebate agreements are negotiated at group level and need to sit above the individual ERP systems.
- Productivity can be boosted, particularly for commercial teams, by using an optimised deal management system such as DealTrack instead of navigating through the complexity of ERP systems.
- Authoring, approving and tracking deals is a collaborative process facilitated by workflow and partner portals. This is often not compatible with the ERP approach which tends to be transaction-centric.
- Companies do not necessarily want all of the individuals involved in the rebate management process to be users of the ERP system(s).
There are a number of integration points between DealTrack and your ERP system
ERP integration points
Receive master data.
DealTrack needs to receive master data when it is created and updated. Users in DealTrack can create supplier-specific schemes, and attach individual supplier deals to specific products and branches.
Pull out transactional data. Once a scheme and its deals have been established, transactional data needs to be pulled into, or be queried by DealTrack. Typically deals are based on purchases, but they can be based on sales or goods received, or a combination of all of these. DealTrack is able to reconcile the data to each deal and calculate rebate earnings at the lowest level of granularity — i.e. rebate earnings by branch, by product, by period, by deal.
Post back to the ERP system.
Once these earnings have been calculated they can then be posted back to the ERP system so that invoices may be raised. In addition to outputting accrual entries, DealTrack’s cash collection application allows rebate to be collected and allocated, and this can be output to the ERP system.
Easily access rebate calculations.
DealTrack has a built-in reporting application for ease of access to rebate calculations by authorised DealTrack users. In addition, it can output the granular earnings calculations to most popular BI applications.