Distributor supplier rebate management

Take control: Manage your deals. Identify missing earnings and create new deals.

Deal types

With its comprehensive and unrivaled set of deal mechanisms, you'd find it hard to put together a business deal that cannot be represented in DealTrack. With over 3,000 manufacturer and supplier deals already represented on the system, clients throughout the world rely on DealTrack to ensure they're getting the best deal possible for their business.

Currency

Whatever currency you're dealing with, DealTrack has you covered. It can create and calculate deals regardless of the medium of exchange.

Unit of measure conversion

Different units of measure are no problem for DealTrack. It creates deals in any unit of measure and manages conversion factors on a per-deal basis.

Data integration

Using our standard data interfaces, DealTrack imports suppliers, customers, products, branches and purchase or sales invoices or goods receipts on a set frequency. Typically daily.

Turnover and earnings submission

Partners can submit their turnover and earnings within the trading partner portal through partner turnover and earnings submission functionality.

Standard rebates & overriders

Provides a buyer with visibility of rebate earnings from deals linked to purchase volume or value. Rebates may earn across all purchases or be limited to specific products.

Growth & bonus rebates

Allows a buyer to track rebate earnings from volume or value growth, or achievement of a target threshold.

Margin support contracts

Allows a distributor to calculate revenue required from suppliers where margin support contracts are in place for specific customers and/or specific products.

Volume and value discounts

Allows rebate earnings from both volume-based and value-based deals to be calculated and tracked.

Tiered discount rates

Allows rebate earnings from volume and value deals that have a tiered rate to be calculated accurately and reliably.

Global & local contracts

Allows multi-branch or multi-company organizations (such as buying groups) to calculate and track rebate earnings from complex deals that are based on aggregated group purchases or where different units in the organization earn different rebate rates

Manufacturer & distributor contracts

Allows an 'end user' organization to differentiate between off-invoice discounts offered by distributors and rebates paid retrospectively by manufacturers and brand owners of the products used.

Net / Net-Net price analysis

Provides a buyer with up-to-date visibility of Net (of distributor discount) and Net-Net (of distributor discount and manufacturer rebate) pricing.

Sales & purchase transaction integration

Allows rebates to be calculated automatically from raw sales and/or purchase transactions accumulating in sales and purchase order processing systems. Sales can be based on sales orders or invoices, and purchases can be based on purchase orders or goods received.

Supplier statements

Automatically compiled data reports in support of supplier invoices.

Statement schedules

Allocate deals to an automated invoicing schedule, allowing multiple.

Supplier invoice generation

Automatically produced invoices to suppliers for rebate earnings.

Internal & external contract sign-off

Allow suppliers to view relevant information online. Have deals authorized and signed off online. A configurable rules engine routes each deal based on its contract value. Invite suppliers to login to review and sign-off deals as well.

Rebate calculation

DealTrack provides you with highly detailed granular reporting courtesy of our calculation algorithms which calculate deal earnings at the level of the deal as a whole, and at the level of each turnover line that contributes to the deal.

Deal earnings report

Deal-by-deal rebate earnings.

Daily earnings report

Rebate earnings for a selected supplier expressed per time period and, optionally, per deal.

Turnover report

A report of the turnover data present in DealTrack for a selected supplier.

Agreement document PDF

Generate a user-friendly A4 or US letter trading agreement — presented in your individual company branding — which contains the content of the relevant deals setup in DealTrack. Never again will you have to duplicate the effort of setting up a deal in your financial system and then manually creating the agreement documentation.

Supplier and customer rebates

DealTrack is designed to manage rebates receivable from suppliers and rebates payable to customers.

Contract lifecycle management & other income

DealTrack is designed to manage rebates receivable from suppliers and rebates payable to customers.

Single sign on

You can integrate DealTrack into most modern user directories, so users can access it seamlessly once on your network for convenience and added security. Active Directory, Google, oAuth and SAML to name just four.

Audit log

DealTrack ensures you have a record every step of the way by keeping an ‘activity log’ of key user actions. Certain authorized users will be given admin user accounts while admin users can access the activity log and control user access permissions. The activity log also captures historic versions of the scheme PDF at the point of sign-off.

Approval workflow

Track the approval status of deals within DealTrack — based on your own internal approval process — with internal approval workflow functionality.

Trading partner sign-off

Enables partners to view deals that are awaiting their signing, sign off those deals and view a history of their actions.

Cash collection

DealTrack's cash module functionality allows you to record and track payments received from suppliers against DealTrack-calculated deal earnings. The cash module is supplied with the following set of standard reports:

Debtors report

A summary of the due and overdue rebate, grouped into aged time periods.

Payment allocation report

An overview of earnings, receipts, adjustments and resulting balance per deal line with one deal line per payment frequency period for a deal.

Payment history report

A log of receipts, allocations and adjustments.

Trade smarter: Take control of your deals. Identify missing deal earnings, start accruing correctly. Author new deals.

Margin warnings

In situations where a distributor has pricing support from a manufacturer, this facility allows the distributor to check the absolute margin of sales orders as they are placed (taking manufacturer support into account), and so highlighting incorrect selling prices and ensuring that all margin support deals are registered in the system ready for invoicing.

Year on year reporting

Review spend and rebate performance for the current year vs. previous year, vs. forecast for the full year as well as reviewing actuals so far.

Performance tracking

While many companies still track performance of deals manually at year end or at best quarterly, DealTrack offers a daily dashboard of deal performance which ensures you always have your finger on the pulse of your business. This next level of tracking enhances the performance of purchasing and sales teams by enabling them to make trading decisions far more frequently and proactively using dashboards for a range of job roles and seniority levels.

Compare deal performance side by side. Look at actuals to date and where you are heading.

Opportunity and risk reporting

Through a combination of reports, dashboards, and user notifications, DealTrack helps you to maximize the opportunities present in live deals, and minimize the risk of failing to hit important targets.

Scenario modelling

DealTrack enables you to take the proactive lead in conversations with your partners as actual purchase and sales transactions in DealTrack can be adjusted to form 'what-if' scenarios and forecasts. And with deal earnings calculated per-product, per location per day, highly specific scenarios can be created while margin vs turnover can be quickly assessed for any given category, so you can see where to push volume in order to maximize profit.

DealTrack has the power and sophistication to handle and rapidly re-calculate a high volume of transaction data multiplied by a vast number of deals.

Model a category or an individual trading partner to explore combinations of spend or sales, and margin potential.

Baseline earnings

Draft a new deal and feed in recent purchase or sales transactions to see how the deal would perform.

Executive workflow

Visualize, summarize and compare trading agreements to assist commercial users in proposing the healthiest deals possible and assist others in the approval chain to review and understand the impact of proposed deals, ahead of sign-off.

Deal exchange: Get on the same page as your strategic trading partners and jointly execute deals for mutual reward.

Product catalog

Despite the considerable time and effort distributors, wholesalers and merchants spend maintaining product catalogs, the quality of their data is often poor. Failing to be comprehensive, accurate or up-to-date, this shortfall in quality data holds them back when trying to implement a robust, automated deal management system — among many other things.

Every merchant, wholesaler, distributor and buying group is replicating the product catalog of every supplier. With 1000 suppliers offering 1 million products to 1000 merchants in UK and USA, there are 1 billion product records that merchants are attempting to maintain.

Enable has manufacturers and their products making up well over 50% of market share in DealTrack and we help manufacturers get their product catalogs to their customers. DealTrack is provided to manufacturers and distributors, linked together via Enable.Exchange.

We allow merchants to categorize supplier products into their own categories, and enter their own product codes against each product, if they wish. Merchants can then report by their own categories while suppliers report on the same data set using their own categories.

Suppliers sales data is automatically loaded into DealTrack for each product code that is sold to each merchant on a daily basis, which then validates against product codes, and populates the customer's DealTrack.

Live trading agreements

At Enable we create a universal language for trading agreements between manufacturers and merchants. Today, trading agreements are typically produced on Excel spreadsheets and pieces of paper. There is significant ambiguity as to what each trading agreement means, especially which products are included in each aspect of the agreement. This leads to much administration, disputes and arguments and is a major distraction from the goal of driving mutually profitable growth in the new collaborative economy.

Tracking performance against trading agreements is time delayed, with trading partners sometimes not reviewing actuals until the end of the year. And reconciliation of the merchant's view of performance vs the supplier's view of performance is even less frequent.

In creating a new universal language for trading agreements between merchants and suppliers, each party has an instance of DealTrack, the supplier brings in their product catalog and supplier products are pushed into the merchant's DealTrack instance. The merchant can then map each supplier product to their own code and categories so they can run cross-supplier reports.

Distributor supplier rebate management - Enable